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Unsatisfactory Academic Progress
Evaluation Period
Barber Student Practical
Determination of Progress Status
Re-estasblishment of Satisfactory
Non-credit, Remedial Programs, Repetitions
Academic Progress Evaluations
Tests and Assigments
Incomplete Grades
Interruptiohs, Program Imcomplete, Withdrawals

Satisfactory Academic Progress (SAP) Policy

The Satisfactory Academic Progress Policy is consistently applied to all Title IV students and Non-Title IV students enrolled at the school. It can be found on the school's website to ensure that all students are made aware of enrollment.


Title IV student and Non-Title IV students are required to maintain Satisfactory Academic Progress (SAP) consisting of Satisfactory Attendance and Satisfactory Grades. To comply with SAP standards the student must maintain a minimum cumulative Attendance of  66.66%  and a B (80)cumulative grade average (Theory and Practical).

SAP Warning Period

The SAP warning indicates that the student was previously meeting the minimum standards. Prior to when a student is failing to meet the minimum SAP standard requirements, they will be warned by Staff and/or Instructor via email, written, or verbally. This is an attempt to inform you that if the SAP policy standards are not met during the warning period, you will no longer be eligible for future financial aid.


During the Warning period, students will be placed in the remedial program where he/she will get one on one training to help achieve Satisfactory Academic Progress. At the end of the Warning period, your SAP status will be re-evaluated to determine if the requirements of the SAP policy have been met.


You are placed on Financial Aid Warning for failing to meet at least one of the SAP policy standards listed below:


1. GPA: Failure to maintain a minimum cumulative GPA of 80%

2. Completion Rate: Failure to pass a minimum of 66.66% of the cumulative course work attempted

3. Maximum Timeframe: Failure to complete the program prior to you exceeding the maximum timeframe will make you ineligible for a Warning period.

The maximum time allowed for transfer students who need less than the full program requirements or part-time students will be determined based on 66.66% of the scheduled contracted hours.).

See Time Frame Chart

NOTE: Students who exceed max timeframe will be dropped from the program. 

Unsatisfactory Academic Progress

Students will be evaluated at designated periods during their course and may be subject to disciplinary action and up to termination if they don't achieve Satisfactory Academic Progress by the end of the evaluation period.

Unsatisfactory Academic Progress Procedures are as follows:

  1. Financial Aid Warning

  2. Financial Aid Suspension

  3. Appeal Process

  4. Financial Aid Probation


Hard-copy of the reports will be placed in the student file at the end of each evaluation period.


Evaluation Periods

Students' evaluations for Satisfactory Academic Progress are completed before the end of each payment.  The estimated  hours that a student should  have during their evaluation period are as follows:

Class A Barber                                                  450, 900, 1000 actual hours

Barber Instructor                                             375 actual hours


*Transfer students—the midpoint of the actual contracted hours or the established evaluation period, whichever comes first.

The evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have had at least one evaluation by midpoint in the course.

Students are required to attend a minimum of 66.66% of the hours possible based on the applicable attendance schedule in order to be considered to maintain satisfactory attendance progress.

Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 66.66% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed. Progress records will be furnished to students every quarter.

Barber Student Practical Service Catalog

At Montana Barber Institute, students' training and experiences are recorded through our student practical service catalog which reflects accumulative services for training and licensing.

Procedure for the catalog:

  • Each student is responsible for properly filling in the required information of the services performed in the catalog.

  • Students' catalog will be initialized by the head instructor to verify services perform.

click here Montana Barber Practical exam

Determination of Progress Status


Students meeting the minimum requirements for academics and

attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a hard copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations.  

Re-establishment of Satisfactory Academic Progress


Students may re-establish satisfactory academic progress, as applicable, by meeting minimum attendance and academic requirements by the end of the Financial Aid Warning, Financial Aid Suspension, or Financial Aid Probationary period.

Non-credit, remedial programs, repetitions

Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no effect on the school's satisfactory academic progress standards.

Academic Progress Evaluations


The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences.  Academic learning is evaluated after each unit of study.  Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better.  If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. 

At least two comprehensive practical skills evaluations will be conducted during the course of study.  Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 80% and pass a final written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments.  Numerical grades are considered according to the following scale:

                                    100 – 90      A      Excellent

                                     89 –  80     B       Good

                                     79 – 70      C       Satisfactory

                                     69 - 60      D       Unsatisfactory

                                      59 -50      F        Failing

                                      49 - 0        I        Incomplete

Quantitative Measures (TIME BASE)


The Institution will evaluate the student's progression through the program at least twice within a payment period to determine that the student is remaining on schedule to complete the program. The Institution evaluation will be written counseling to inform the student of any issues that may need to be addressed.

Satisfactory Academic Progress Chart

Tests and Assignments

All students will be informed of the theory tests and assignments prior to the date administered.  The test is administered at their designated time. Any student that fails to take a test at its given time will have (1) one day to make up the missed test. if a student fails to make up the missed test after the elapse time the student will be given a grade of 0 scores.

Incomplete Grades

The school will record a grade of incomplete for a student who withdraws from a course of training if the student requests the grade at the time of withdrawal and the withdrawal is for an appropriate reason unrelated to the student’s academic status. A student who receives a grade of incomplete may re-enroll in the course of training before the fourth anniversary of the date the student withdraws


Interruptions, Program Incomplete, Withdrawals

 If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. The hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the program and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal. 


Students who fail to meet minimum requirements for attendance or academic progress are given a written warning. The student will be advised in writing on the actions required to attain a satisfactory academic standard during the evaluation period. If at the end of the warning period, the student has still not met either the attendance or the academic requirements, he/she may be placed on probation.



Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal.  Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation.

Students placed on an academic plan must be able to meet the requirements set forth in the academic plan by the end of the next evaluation period.  Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress.

The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation.  If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as not making satisfactory academic progress and, he/she will be subject to disciplinary action up to and including termination.


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